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CODE OF
BUSINESS CONDUCT AND ETHICS
ADOPTED BY THE BOARD OF DIRECTORS ON 26.10.2005
PURSUANT
TO REVISED CLAUSE 49 OF THE LISTING AGREEMENT
CODE OF BUSINESS CONDUCT
AND ETHICS
Introduction
The Board of
Directors (the "Board") of Mangalore Chemicals &
Fertilizers Limited (the "Company") has adopted the
following Code of Business Conduct and Ethics (the
"Code") for directors of the Company
("Directors") and all employees of the rank of
Vice-President and above ("Covered Employees"). The
Board of Directors has the right to expand/amend the extent
and coverage of employees under this Code.
The Company is
committed to ethical and lawful business conduct and perceives
it as critical to the Company's success. The Company will
uphold ethical and legal standards while pursuing its
objectives. Consistent with these principles, the Company's
Board has adopted the Code for compliance both in letter and
spirit by all Directors and Covered Employees. While it is not
possible to anticipate every situation or circumstance that
may arise, the Code is intended to serve as a broad guide. The
Board reserves the right to amend, alter or terminate the Code
at any time and for any reason, subject to applicable law.
Directors/Covered
Employees who violate/deviate from the requirements of the
Code will attract disciplinary action which may include
termination of office /employment.
In performing
their functions, Directors and Covered Employees will:
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Act with
integrity, probity, honesty, transparency and with utmost
good faith.
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Actively
assist in implementing the Company's Objectives and
creating an organization that is responsive, positive and
driven by business and social needs.
(1)
Compliance with Laws, Rules and Regulations
All Directors and Covered Employees must respect and obey
all the applicable laws of the countries in which the Company
operates. Violations of laws, rules and regulations may
subject Directors/Covered Employees to individual criminal or
civil liability, in addition to disciplinary action by the
Company, apart from subjecting the Company to liability and/or
loss of business.
(2)
Conflicts of Interest
A "conflict of interest" exists when personal
interest interferes in any way with the interests of the
Company. As a general rule, Directors/Covered Employees should
avoid actual or apparent conflicts of interest between their
personal and professional relationships. A situation of
conflict of interest arises when a Director/Covered Employee
has interests that may make it difficult to perform his or her
company work objectively and effectively. Another example of
situation of conflict of interest is when a Director/Covered
Employee or members of his or her family, receives personal
benefits as a result of his or her position in the Company.
It is deemed to
be a conflict of interest or independence for a
Director/Covered Employee to work simultaneously for a
competitor, customer or supplier. Directors/Covered Employees
are not allowed to work for a competitor as a consultant or
board member unless approved by the Board. Conflicts of
interest are prohibited as a matter of Company policy, except
in exceptional circumstances and with the prior approval of
the Board and subject to limitations imposed by law. It is not
possible to describe all situations of conflicts of interest
that could arise. Conflicts of interest may not always be
clear-cut, so if a Director/Covered Employee is unclear,
he/she should seek guidance of his/her immediate superior
and/or the Chairman of the Audit Committee.
The purpose of
business entertainment and gifts in a commercial setting is to
create goodwill and sound working relationships, not to gain
unfair advantage with customers or suppliers. No
costly/unusual gift or entertainment should be offered, given,
provided or accepted by any Director/Covered Employee or
his/her relatives.
Directors /
Covered Employees may not use the Company's assets, labour or
information for personal use except as outlined in Section 8,
"Protection and Proper Use of Company Assets and
Proprietary Information", or unless approved by the
Chairman of the Audit Committee or as part of a compensation
or expense reimbursement program available to all
Directors/Covered Employees.
A Director's
disclosure of interest under Section 299 of the Companies Act,
1956 shall be treated as sufficient compliance under this
clause regarding situations of potential conflicts of
interest.
(3) Insider
Trading
In order to assist with compliance with laws/regulations
against insider trading, the Company has adopted the
"Code of Conduct for Prevention of Insider Trading"
governing trading in securities of the Company and Group
Companies that is applicable to every Director/designated
employee. Abiding by the "Code of Conduct for Prevention
of Insider Trading" is mandatory.
(4)
Competition and Fair Dealing
The Company strives to outperform its competition fairly and
honestly. Each Director/Covered Employee should deal fairly
with the Company's customers, suppliers, competitors and
employees and should not take unfair advantage of anyone
through any intentional unfair-dealing practice. Pilfering
proprietary information, possessing trade secret information
that was obtained without the owner's consent, or inducing
such disclosures by past or present employees of other
companies is prohibited.
(5)
Discrimination and Harassment
The Company is firmly committed to providing equal opportunity
in all aspects of employment and any illegal discrimination or
harassment of any kind is prohibited.
(6) Health
and Safety
The Company strives to provide each employee with a safe and
healthy work environment. Every Director/Covered Employee has
responsibility for maintaining a safe and healthy workplace by
following safety and health rules and practices and reporting
accidents, injuries and unsafe equipment, practices or
conditions. Being under the influence of illegal drugs and/or
alcohol on the job is absolutely prohibited.
(7)
Confidentiality
Directors/Covered Employees shall maintain the confidentiality
of information entrusted to them by the Company and any other
confidential information about the Company that comes to them,
from whatever source, in their capacity as Directors/Covered
Employees, except when disclosure is duly authorized by the
Chief Executive Officer or Chief Financial Officer or the
Audit Committee or the Board of Directors or is required by
laws or regulations. Confidentiality extends to information
that suppliers and customers have entrusted to the Company.
Use of confidential information for personal gain is strictly
prohibited.
(8)
Protection and Proper Use of Company Assets and Proprietary
Information
All Director/Covered Employees must endeavour to protect the
Company's assets and ensure their efficient use. Any suspected
incident of fraud or theft should be immediately reported to
the Head of Human Resource Department and in appropriate
cases, the Chairman of the Audit Committee for investigation.
Company assets should not be used for personal use, though
incidental personal use may be permitted when properly
authorized.
The obligation
of Director/Covered Employees to protect the Company's assets
includes protecting its proprietary information. Proprietary
information includes intellectual property such as trade
secrets, patents, trademarks, designs and copyrights, as well
as business, marketing and service plans, engineering and
manufacturing ideas, designs, databases, records and
unpublished financial data. Unauthorized use or distribution
of this information is not only a violation of Company policy
and the terms of employment with the Company, but could also
be illegal and result in civil and/or criminal liabilities.
(9)
Reporting any Illegal or Unethical Behavior
If any Director/Covered Employee believes that a violation of
or significant deviation from the Code has occurred or has
become unavoidable, he/she must contact the Head of the Human
Resources Department and in appropriate cases the Chairman of
the Audit Committee.
Use of the
above reporting procedures in bad faith or in a false or
frivolous manner will be considered a violation of the Code.
(10) Waiver
of the Code
Any waiver of the Code or any provision of the Code for any
Director/Covered Employee must be made only by the Board of
Directors and disclosed as required by law or SEBI/Stock
Exchange regulations.
11)
Compliance Procedures
Every Director and Covered Employee shall annually confirm on
or before April 15 compliance of the Code in the prescribed
form given in the Annexure.
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